College University Structure on Campus

Student Meeting Residence Halls Dorms College University

Hall and Floor Meetings in Residence Halls on Campus

Hall and Floor Meetings with Students in a Residence Hall

First Day of Class Meeting Feel free to be creative in the presentation of topics, but please cover the topics in the general outline below:


Mentors are responsible for facilitating a floor meeting for all students on the evening of the first day of classes. Each Mentor will need to:

  • Make arrangements for a meeting location and time, Invite his or her brother/sister Mentor and OCAT Aide, Inform his or her Assistant Hall Director when and where the meeting will be, Post signs indicating time and location, Provide reminders for attend

Welcome & Introductions

  • Activity designed to help you and students learn one another’s names
  • Uncovering Expectations:
    • Clearly articulate your expectations for your floor. These will include:
      • Cleanliness of common areas – respect for housekeeping staff
      • Student respect for one another as individuals and students
      • High academic achievement – work hard on studies
      • High involvement in community – developing genuine relationships
      • We care about one another – if you’re concerned about someone, please share your concern with them or with me (I want you to make decisions that will help you achieve your academic goals. This means being thoughtful about the role of alcohol and other drugs, sex and sexuality, your social vs. study time)
    • Discuss what students can expect from you: talk about your role in policy enforcement and what is expected of you.
    • Establishing expectations of one another
      • Brainstorm academic goals… what will we need from one another to achieve your goals
      • Brainstorm social goals… what will we need from one another to achieve these goals
      • If there is a problem on the floor – too noisy, people not respecting one another, etc. do you expect one another to report issues to me, to confront one another first, something else?
      • If community members are making choices that might not be in their best interest, should others care enough to question behaviors?
    • Rituals - (examples: going to dinner together, football games, intramurals, t.v. show nights, honoring birthdays, academic accomplishments, etc.)
    • My hopes for the year are… things that concern me include (first year as a mentor, students not respecting one another, students not trying to get to know one another, or caring about one another, etc.)


General Building Information

  • Resources and locations within the building (laundry facilities, game rooms, lounges, etc.)
  • Discussion of Engagement Center and resources
  • No smoking allowed in the building, or within 25 feet of it
  • Possession, distribution, smoking of marijuana is prohibited on university property – including the residence halls – REGARDLESS OF POSESSION OF A MEDICAL MARIJUANA CARD
  • Fire Drills happen the last Tuesday of the month.  State law requires students to evacuate when the alarm sounds
  • Tornados occur on occasion in Michigan.  If a community alarm sounds, go to sheltering location (identify for your building) and stay there until you are advised that the warning is over.
  • Unless residents have been granted permission, such as in the case of lofts, all furniture that residents find in the room must stay in the room or designated furniture storage rooms.  Furniture found in the hallway will be charged to the floor, and any furniture missing from the room will be charged to occupants of the room
  • Where are the housing and facilities offices, and what services do they provide?
  • Location of building and neighborhood amenities – kitchens, music rooms, laundry, study spaces and computer labs.


Neighborhood Engagement Center:  Discuss purpose of engagement center and location.  Include information about resources including

  • Math tutoring
  • Writing Center
  • (Limited) Health Center
  • Intercultural Learning
  • Academic and Career Service


Character Development and Community Responsibility

  • At AOP this summer, you spent some time hearing about and thinking about joining the ASU community. What does it mean to live in a residence hall community?
    • Each resident’s role as a member of the floor
    • Be respectful of others
      • Quiet and courtesy hours - sleeping and studying
      • Living with a roommate and completing a roommate agreement
    • Get Involved by attending events, joining organizations, interacting with other students, faculty and staff.
    • Discuss hall groups
      • Hall Government and the role of the rep, Black Caucus, Other hall groups
    • Discuss university-wide groups


Multicultural Development

  • You probably have a sense through attending AOP that ASU isn’t like  your hometown
  • There are students here from all over the world; and from many, many different backgrounds and lifestyles
  • Being open to difference, meeting new people, going new places, and trying new things is part of the college experience
  • Review harassment and discrimination policies
  • Give some examples of related initiatives or activities that you think residents might be interested in and ask them to identify additional interests in meeting different people or exploring new things



  • Being academically successful
    • University resources (Writing Center, Math Help Lab, Library, etc.)
    • Going to class and keeping up on assignments
    • Interacting with course instructors during class and office hours
    • Working with a group or individual tutor and finding study buddies on the floor or in the residence hall

  • Learning to learn
    • Taking advantage of opportunities, speakers, performances, resources, etc. on campus
    • Finding others who share similar interests
    • Engage in active learning! “You get out of your college experience what you put in.” At AOP, you learned about some of the resources here that can help you be successful. Let me know what you need help with and I’ll connect you to the resource.
    • Give some examples of related initiatives or activities that you think residents might be interested in and ask them to identify particular interests in building academic skills


Personal Well-Being

  • Personal decisions, making good choices about:
      • Self Impact
      • Floor Community Impact
      • Family/Friends Impact
      • University Impact
    • Drugs and alcohol
      • Review alcohol policy and what happens during a documentation
      • Review marijuana and other drugs policy and what happens during a documentation
    • Your personal safety and security of your belongings
      • Lock the door, even when just going down the hall!
      • Register bikes and use a u-lock to secure them
      • Call 911 or the Mentor on duty in case of an emergency
    • Interpersonal relationships and sexual health
    • Knowing students’ rights and responsibilities, in addition to university policies
      • Spartan Life
      • Primary Rights (Sleep, Study, Address Grievances)
      • All roommates must agree on overnight guests
  • Give some examples of related initiatives or activities that you think residents might be interested in and ask them to identify additional interests in staying active or maintaining personal well-being (Counseling Center, Women’s Resource Center, Olin, etc.)

*Be smart. Watch out for each other.

The Role of Live in Staff

  • Mentor/Aide/AHD/Director responsibilities include:
    • Assist residents personally and to offer support. Be someone they can turn to for help
    • Assist residents academically-- Set up floor study groups or refer you to resources such as the Writing Center or Math Help Room
    • Help with roommate/suitemate and floor conflicts—Empower residents and to help them to work through differences and learn from each other
    • Plan community activities and educational initiatives (programs).
    • Be on Duty (Getting to know residents, completing rounds, and being available to assist others) and address university policy violations
    • Complete administrative work such as surveys, housing information, etc.
    • During resident interviews, Mentors will ask for your ideas and ask questions that will help to decide what types of activities to plan and bulletin boards to display.  Residents’ ideas are always welcome and feedback is important to plan events that meet the needs and interests of the floor! Explain resident interviews and discuss how you will do them.

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