Resident Assistant Performance Improvement Letter with Possible Probation or Termination
October 31, 2019
B207 Residence Hall
Ohio State University
I am writing this letter to summarize our discussion on October 26, 2019 regarding some concerns about your performance. They are outlined below.
- You were late for staff meetings on both October 3 and October 24.
- You have not completed a weekend program in the month of October, and we are in the final week of the month.
- You turned in your night away slip to me on Friday, October 22 when you needed the Friday, October 22 and Saturday, October 23 away. The expectation is that this is completed before 24 to 48 hours of the date.
- It took several days before you replied to Mike’s e-mail. The expectation is that you check and respond your e-mail on a daily basis.
- You did not attend a Caucus meeting in September and still have not met the student group meeting attendance in the month of October.
- Your general attitude and lack of support in dealing with staff members.
- You have a letter in your file dated October 3, 2019 regarding tardiness and almost missing duty twice in the month of September. Due to unknown circumstances, you were late for duty on October 26.
As we discussed, each of these things does not meet the expectations for the RA
position which are stated in the Residence Hall Resident Assistant Expectations, which we both signed, and my Graduate Assistant’s Expectations for Resident Assistants. You agreed that you failed and need to improve in these areas of concern and that you pay more attention to these responsibilities.
We agreed that:
- You will use better judgement with regards to meeting attendance. Unless there is an emergency which in this case Mark or I will be informed, you will attend the meeting and discuss any anticipated problems ahead of time.
- You will complete one weekend program by 10/31, another by 11/7, and two more programs by 11/21.
- You will review expectations with regards to administrative tasks and not be late with paperwork such as night out slips.
- You will check and respond to your e-mail on a daily basis.
- You will attend student group meetings within the expected time frame.
- You will be more aware of how your attitude may be perceived by others on staff and work at showing your support for others.
- You will check in for duty prior to 7pm and avoid situations where being late for duty is possible.
- You have a clean slate with me. Meaning, if you meet the expectations of the RA position and the specific things we agreed to, I will add an attachment to your performance appraisal at the end of the semester that will reflect your improvement in the above areas of concern. If you fail to meet the RA expectations, employee discipline may be implemented.
Abby, you make very good connections with your residents and I have complete faith in your ability to do this job and do it well. I want to re-emphasize that the employee discipline process is not being implemented at this time and as I stated above, you will have a clean slate with me if you meet the expectations of the job.
If you have any questions about this letter, please let me know so we can schedule a time to meet or discuss it in our 1on1.
Jennifer L. Lopez
Graduate Assistant, Residence Hall
cc: Mike Spitz, Residence Hall Director